Overview:

Payment is Allocated to the wrong Purchase Invoice

At the moment, Zumzum Financials does not support unposting/deleting a payment allocated to a Purchase Invoice (also called Bank Purchase Receipt).

If the user happens to have allocated payment to the wrong invoice by mistake, the way to proceed would require the following actions:

a) Canceling the receipt, which requires combining a Purchase Credit, a Supplier Refund and a Purchase Invoice;

b) Booking a new Purchase Invoice to replace the one paid-off by mistake;

c) Posting a new Bank Supplier Receipt to the appropriate invoice

1 – Enter A Purchase Credit

In the Supplier account, raise a Purchase Credit for the same Invoice Date, VAT Rate, Net Amount and Tax Amount as the invoice that was paid-off by mistake. The effect of this action will be “canceling” the effect of the invoice in terms of Profit and Loss, Customer Balance, etc.

2 – Enter A Supplier Refund

In the Bank tab, use the Supplier Refund feature to enter a new Bank Receipt. The Bank Receipt has to be posted with the same VAT Rate, Net Amount, Tax Amount, and Date of the Purchase Receipt that the user wishes to cancel/refund.

3 – Allocate Supplier Refund and Purchase Credit

In the Bank tab, use the Allocate Pending Credits and Payment on Accounts to Invoice to allocate the Purchase Credit and the Supplier Refund you created.

4 – Create New Purchase Invoice

In the Supplier account, raise a new Invoice for the same Invoice Date, VAT Rate, Net Amount and Tax Amount as the invoice that was paid-off by mistake. The effect of this action will be “re-issuing” the invoice that was paid by mistake. Now it will be open again so the user can allocate the payment to it when necessary.

5 – Enter A New Bank Supplier Payment

In the Bank tab, use the Bank Supplier Payment feature to book a new Customer Receipt. This will have to be allocated to the relevant invoice as was originally intended.

Find more about Allocate Credit Note Or Payment on Account to Invoices here.